Google Keep vs Trello

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Google Keep vs Trello: What are the differences?

Google Keep and Trello are both popular productivity tools, but they have distinct differences that make them suitable for different use cases. Here are six key differences between Google Keep and Trello:

  1. Organization and Structure: Trello is designed around a board-based system where tasks are represented as cards and organized into different lists and boards. It provides a more visual and structured approach to task management. On the other hand, Google Keep is more straightforward and offers a simple note-taking interface with labels and color-coding options. It is better suited for simple note organization and personal to-do lists.

  2. Collaboration and Workflow: Trello excels in collaboration and team-based workflows. It allows multiple users to work on and contribute to a board, assign tasks, and leave comments. Google Keep, although it supports sharing notes, lacks the extensive collaboration features of Trello. It is more suited for individual use or small-scale collaborations.

  3. Integrations and Extensions: Trello has a wider variety of integrations and extensions available, allowing users to connect with popular productivity tools like Slack, Asana, and Google Drive. These integrations enhance Trello's functionality and make it more versatile for different workflows. Google Keep, on the other hand, has limited integrations and is tightly integrated with other Google services like Google Docs and Google Calendar.

  4. Task Management Capabilities: Trello offers more advanced task management capabilities compared to Google Keep. With Trello, users can set due dates, create checklists, add attachments, and set reminders for tasks. It also provides more flexibility in organizing and prioritizing tasks. While Google Keep allows users to set reminders and create lists, it does not offer the same level of granularity and customization as Trello.

  5. Mobile Applications: Both Google Keep and Trello have mobile applications, but they differ in terms of user experience and functionality. Trello's mobile app provides a more optimized experience for managing tasks on the go, with features like swipe gestures and quick actions. Google Keep's mobile app focuses more on note-taking and syncing across devices, making it convenient for capturing ideas and reminders on the fly.

  6. Price and Pricing Models: Trello offers both free and paid plans, with additional features and unlimited integrations available in the paid version. On the other hand, Google Keep is completely free to use with no premium version or additional costs. This makes Google Keep a budget-friendly option for individuals or small teams looking for a basic note-taking and task management solution.

In summary, Trello and Google Keep have distinct differences in terms of organization, collaboration capabilities, integrations, task management, mobile experience, and pricing. The choice between these tools ultimately depends on the specific needs and preferences of users and teams.

Advice on Google Keep and Trello
Needs advice

I'm comparing Aha!, Trello and Asana. We are looking for it as a Product Management Team. Jira handles all our development and storyboard etc. This is for Product Management for Roadmaps, Backlogs, future stories, etc. Cost is a factor, as well. Does anyone have a comparison chart of Pros and Cons? Thank you.

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Replies (1)
Max Stuart
Technical Project Manager at ShelterTech · | 6 upvotes · 217.2K views

I just switched to ClickUp for my development agency - I am the product team, and I relay everything there betwixt designers, devs, and clients.

Clickup = Jira + Confluence but better - more ways to slice and dice your data & documents, make custom views, mind map relationships, and track people's work, plan goals... I even use it to manage project finances and household to-dos.

They have a very comprehensive free tier that never expires, and on top of that they're extremely generous with trials of their paid features, have more-than-fair pricing, and top-notch customer support.

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Decisions about Google Keep and Trello
Ivan Begtin
Director - NGO "Informational Culture" / Ambassador - OKFN Russia at Infoculture · | 5 upvotes · 215K views

Both Asana and Trello support Kanban style project tracking. Trello is Kanban-only project management, knowledge management, actually card-management tools. Asana is much more complex, supports different project management approaches, well integrated and helpful for any style/type project.

We choose Asana finally, but still some projects kept in Trello

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Abhay Vashishtha

Procezo is an excellent free-for-life task managing tool with several benefits. Its clear, user-friendly interface is perfect for small businesses and startups as well as enterprise-level use. It makes it a seamless transition from any other project management tools. Its simple but effective layout allows new users to quickly adapt to its ever-expanding set of features. Procezo allows users to create boards and provide access to users or teams as required, set priority and precedence of the task and allowing for subtasks and discussions to be created. With unlimited tasks, users, projects and free support, Procezo is quickly making its way into businesses from across the world and the ultimate growth hack tool.

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I loved Slack. We used it for discussion. But somehow, it was always difficult to get things done. HeySpace is what replaced Slack and Trello as it combines the functionality of both tools.

So, now we keep on discussing as we did on slack, but once we to a point where we want to do something, we create tasks on a board and distribute them.

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Ram Kumar
CTO, Architect at · | 2 upvotes · 167.8K views

trello has a much simpler interface and easy to learn for any team member. asana might have more features and configuration options but do you really need a complex system for developers to manage tasks?

After Microsoft took over trello, it has become more restricted these days but still good for startups.

Keep it simple! Focus on your product, not tools.

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Pros of Google Keep
Pros of Trello
    Be the first to leave a pro
    • 715
      Great for collaboration
    • 628
      Easy to use
    • 573
    • 375
    • 347
    • 237
    • 215
    • 169
    • 126
      Fun user interface
    • 83
      Snappy and blazing fast
    • 30
      Simple, intuitive UI that gets out of your way
    • 27
    • 21
      Clean Interface
    • 18
      Easy setup
    • 18
      Card Structure
    • 17
      Drag and drop attachments
    • 11
    • 10
      Markdown commentary on cards
    • 9
    • 9
      Integration with other work collaborative apps
    • 8
      Satisfying User Experience
    • 8
      Cross-Platform Integration
    • 7
      Recognizes GitHub commit links
    • 6
      Easy to learn
    • 5
    • 4
      Better than email
    • 4
      Versatile Team & Project Management
    • 3
      and lots of integrations
    • 3
      Trello’s Developmental Transparency
    • 3
    • 2
    • 2
    • 2
    • 2
      Easy to have an overview of the project status
    • 2
      flexible and fast
    • 2
      Simple and intuitive
    • 1
      Name rolls of the tongue
    • 1
    • 1
      Email integration
    • 1
      Personal organisation
    • 1
    • 1
      Great organizing (of events/tasks)
    • 0
      Easiest way to visually express the scope of projects

    Sign up to add or upvote prosMake informed product decisions

    Cons of Google Keep
    Cons of Trello
      Be the first to leave a con
      • 5
        No concept of velocity or points
      • 4
        Very light native integrations
      • 2
        A little too flexible

      Sign up to add or upvote consMake informed product decisions

      What is Google Keep?

      It is a note-taking service developed by Google. It is available on the web, and has mobile apps for the Android and iOS mobile operating systems. Keep offers a variety of tools for taking notes, including text, lists, images, and audio.

      What is Trello?

      Trello is a collaboration tool that organizes your projects into boards. In one glance, Trello tells you what's being worked on, who's working on what, and where something is in a process.

      Need advice about which tool to choose?Ask the StackShare community!

      What companies use Google Keep?
      What companies use Trello?
      See which teams inside your own company are using Google Keep or Trello.
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      What tools integrate with Google Keep?
      What tools integrate with Trello?

      Sign up to get full access to all the tool integrationsMake informed product decisions

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      What are some alternatives to Google Keep and Trello?
      Get organized in notebooks you can divide into sections and pages. With easy navigation and search, you’ll always find your notes right where you left them. It gathers users' notes, drawings, screen clippings and audio commentaries. Notes can be shared with other OneNote users over the Internet or a network.
      It is the easiest way to get stuff done. Whether you’re planning a holiday, sharing a shopping list with a partner or managing multiple work projects, it is here to help you tick off all your personal and professional to-dos.
      It lets you keep track of everything in one place. It gives you the confidence that everything’s organized and accounted for, so you can make progress on the things that are important to you.
      Take notes to a new level with Evernote, the productivity app that keeps your projects, ideas, and inspiration handy across all your digital devices. It helps you capture and prioritize ideas, projects, and to-do lists, so nothing falls through the cracks.
      Google Docs
      It is a word processor included as part of a free, web-based software office suite offered by Google. It brings your documents to life with smart editing and styling tools to help you easily format text and paragraphs.
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