Asana vs Podio vs Trello

Need advice about which tool to choose?Ask the StackShare community!


+ 1

+ 1

+ 1

Asana vs Podio vs Trello: What are the differences?


1. Integration Capabilities: Asana has a robust integration system that allows users to connect with various apps and tools seamlessly, making it easier to streamline workflows. Podio also offers integration options, but the selection may be more limited compared to Asana. Trello, on the other hand, has a more straightforward approach to integrations, focusing on essential tools like Google Drive and Slack.

2. Task Dependencies: Asana provides the ability to set task dependencies, where one task cannot be completed until another is finished. This feature helps in managing project timelines effectively. Podio lacks this feature, making it less suitable for complex project management that relies on task dependencies. Trello also does not have native task dependency capabilities, but it can be achieved through the use of power-ups and third-party integrations.

3. Visual Workflow: Trello is known for its visual approach to task management, using boards, lists, and cards to represent tasks and progress. This visual workflow makes it easy for users to track project status and prioritize tasks. Asana and Podio offer more traditional task management interfaces with lists and tasks, which may appeal to users looking for a more structured approach to project management.

4. Pricing and Plans: Asana offers a free version with limited features and paid plans that cater to individual users and teams. Podio follows a similar pricing model but with a focus on customization and integrations. Trello also has a free plan with basic features, as well as paid plans with additional capabilities like advanced checklists and calendar views.

5. Automation Options: Asana provides robust automation capabilities through its rules feature, allowing users to automate repetitive tasks and notifications based on triggers. Podio offers automation through workflows, but the customization options may not be as extensive as Asana. Trello has automation options through power-ups like Butler, which can automate tasks, but it may require more setup compared to Asana's rules.

6. Reporting and Analytics: Asana includes advanced reporting and analytics features that provide insights into project progress, team performance, and workload distribution. Podio offers basic reporting capabilities but may lack the depth provided by Asana. Trello has limited reporting options and may require third-party integrations to get detailed analytics on project metrics.

In Summary, Asana excels in integration capabilities and task dependencies, while Trello stands out for its visual workflow and pricing flexibility. Podio offers customization options but may lack advanced features like automation and reporting compared to Asana and Trello.

Advice on Asana, Podio, and Trello
Needs advice
AsanaAsanaAzure DevOpsAzure DevOps

I am managing a medium-sized team (15-20 people) who are geographically dispersed. Our team works in privacy, security, data governance, and compliance, but we DO NOT develop software. So, our choices boil down to Jira, Azure DevOps Boards, and Asana.

We are looking for a tool that:

  1. Is user-friendly for non-technicians and easy for us to self-administer.
  2. Permits us to automate common workflows.
  3. Allows us to classify work across multiple dimensions.
  4. Permits cross-functional visibility across work teams to identify potential points of collaboration and historical work projects.
  5. Enables management visibility to see where we may be overtaxed or under-resourced or whether the time is spent on the right priorities.
  6. Enables engagement/task assignments to people who are not necessarily on our team (i.e., I need someone in HR to do "X") - preferably without their needing to be fully licensed.
  7. Makes it easier for everyone to understand how their work connects to the broader team's big-picture goals.
  8. Enables easy integration with other common workplace tools.

Thanks for any guidance you can provide.

See more
Replies (2)
Carl Ishii
Sr. Designer at The Electric Company · | 4 upvotes · 14.2K views

This is what I know:

1 - User Friendly is relative to what background you are coming from. I am not familiar with Azure. It sounds like you may be the Project Manager. I have used both Jira and Asana. I think Jira feels and looks more simple. Jira is more Project and software-dev oriented. Asana is more general, not to say it isn't designed to handle a development project. I think your decision is going to come down to: *Who is currently using what? *How is it going to be to get the individual outliers to adopt a new management style? Some will adapt and some will refuse. 2 - I believe they all have a level of automation 3 - I know Asana will let you tag and prioritize. Jira will allow you to prioritize, tag, make teams, and separate the projects by teams if you like. 4 - Again you can create teams and you can control the team visibility to projects. 5 - I know Jira will allow you to create a human resource with a burndown. 6 - Jira can assign tasks, projects, etc. to individual team members. 7 - With Jira comes Confluence. Here you can keep lots of support documentation. They have lots of templates that can be used as well. 8 - Jira does allow a lot of integration. It is designed for Product and Project management of HR and Software. If software devs didn't see a robust integration feature they would be very disappointed.

See more
Parikshit Tiwari
Software Engineer at Blend Labs · | 4 upvotes · 13K views

JIRA is the clear choice for you based on your use case. JIRA has been around for more than 15 years and they defintly are pioneer in this field. JIRA will perfectly match up with your use cases (data governance compliance, etc.). JIRA can be as simple or as complex as you want it to be. You can choose one of the starter templates or build a custom transition with a dedicated workflow for each. If done correctly, even though the first step takes time, it makes life much easier for everyone in the end. I don't work for JIRA just a big fan!

See more
Anthony Close
CEO at Lab Me Analytics · | 6 upvotes · 15K views
Needs advice

Looking to replace Slack and Jira with something simpler, cost-effective, and easy on the eyes (makes management easier visually).

JIRA is great but not fun to use visually and hard to report with. Not easy just to look at quickly and go, "Okay, I know where we are."

Slack is fantastic for chat/comms but useless when it comes to threads and making to-do lists, and knowing where we are in that list.

See more
Replies (2)
Anca Onuta


I used and Asana, but not Quip. I think is more visual than Asana. And my recommendation is to check their templates and videos for your industry, they have very good materials that can get you started. And then you can use a bot to keep the track of your daily progress: * bot for Slack - you can create tasks directly from Slack, or get notifications. or * for Discord - it is a daily standup bot that integrates with, so every morning you can see in Discord the list of your tasks from and plan your day, and Orli shares it with the team and keeps everything up to date. So you don't need get distracted by getting on and do some other things. And what's cool is that the support team is very helpful and you can ask for the features you need.

Cheers, Anca

See more
Ruben Lozano
Growth Marketing Specialist at Ruben Lozano Me · | 3 upvotes · 2.8K views

Hello Anthony,

If you want to replace those 2 tools which are completely different from the use case, I think I will suggest Asana if you want something cheap and Monday if you want something more visual but a little bit more expensive. I agree with Slack. Slack is to communicate and you can integrate tasks and reminders there from the Project Management Tool but it is not a place to work on the tasks. And Jira is really powerful and complex. I think you will like Asana if you want something easy and Monday if you want something more visual. I didn't use Quip for a long time but I don't think will be an option in this case if you want something simpler, easy and cheaper.

Another option for me is Noton which is easy and simple too because connects very well with documentation.

I hope you found useful this recommendation.

All the best,

See more
Karen RInehart
Director of Financial Planning at Ignite Financial · | 4 upvotes · 48.6K views
Needs advice

We are a small financial planning firm with remote workers. Trying to fix inefficiencies with technology and not people. We need to know where clients are in the pipeline/process (i.e., have we submitted applications and transfer forms, have we entered the costs basis of investments in the system, have we run their financial plans, where are we in the planning process, etc.) If a client calls and we have to research a question, who is handling it.

See more
Replies (1)

Karen, you can accomplish that with any of the three tools (I'm currently using all three). It depends on the user experience and the capabilities you're looking for. Here's a high-level rundown:

  • stands out for being simple, visually oriented drag-and-drop
  • of the three, it's more minimalist but still flexible
  • the more advanced features are free & paid add ons from Trello & other developers
  • best when you need something quick and simple, and more visual
  • great for more robust project management
  • you can manage tasks in different views including lists, kanban board similar to trello, and gantt chart
  • best when you need more control over the tasks and how your process is set up
  • intends to be a replacement for many different tools, including asana & trello
  • loaded with features, can do pretty much everything that trello & asana do
  • highly customizable but it may take some time go set it up the way you want it
  • the myriad of options could get confusing, but they provide a lot of templates (including a CRM template) and support tools to get you going faster

Ultimately you choice comes down to how much detail & control you want over your process (dates, categories, client information etc.) and how you want your team to work with the tool (simple drag & drop vs. structured lists). One idea is to start with Trello since it's the simplest, and migrate to one of the others if you outgrow it.

Hope that helps! If you have any follow-up questions please let us know!

See more
Needs advice

I'm comparing Aha!, Trello and Asana. We are looking for it as a Product Management Team. Jira handles all our development and storyboard etc. This is for Product Management for Roadmaps, Backlogs, future stories, etc. Cost is a factor, as well. Does anyone have a comparison chart of Pros and Cons? Thank you.

See more
Replies (1)
Max Stuart
Technical Project Manager at ShelterTech · | 6 upvotes · 216.5K views

I just switched to ClickUp for my development agency - I am the product team, and I relay everything there betwixt designers, devs, and clients.

Clickup = Jira + Confluence but better - more ways to slice and dice your data & documents, make custom views, mind map relationships, and track people's work, plan goals... I even use it to manage project finances and household to-dos.

They have a very comprehensive free tier that never expires, and on top of that they're extremely generous with trials of their paid features, have more-than-fair pricing, and top-notch customer support.

See more
Decisions about Asana, Podio, and Trello

Clickup is easy to use, with lots of features and a great UI. Clickup has an affordable subscription model suitable for single seat personal use if you choose to upgrade for more features. Sometimes the more complex features are a little confusing but there's a lot of documentation and tutorials online to help you. I doubt there's a more sophisticated task/project management solution.

See more

Was by far the most flexible and fully featured project management software. Especially for the price. Overall great and intuitive design. Everything is exactly where you'd expect it to be. It was also the fastest to setup and figure out how to use entirely. The only feature missing is public project boards. 10/10 would recommend!

See more
Lucas Litton
Founder & CEO at Macombey · | 9 upvotes · 58.3K views

We chose TickTick after using a bunch of other project management tools that didn't really fit us. As a team, TickTick has made projects enjoyable. We break down projects into very small pieces and take them on one by one and we never miss any detail because of the tool. We have time tracking for each tasks to keep us on time, we share tasks between the team, take notes, and even establish habits throughout the teams so we can get better and better at what we do. We also tend to invite clients in as guests so they can follow along through the process of their project.

See more
Matt Safaii

I needed a tool that not only kept everything in one place, but was also easy for clients to use. I first started using Notion and fell in love with it. I eventually had problems when clients didn't want to use it or were confused on how it works. When multiple people are in a workspace, things can also get messy when there is no standard formatting set. Basecamp solved those problems for me by providing all the tools I need in one place. It is very intuitive and my clients love using it as well. I am also a fan of their pricing. Although it can be expensive at first if you are a small team, it is well worth it when you scale.

The team at Basecamp make great products and I will continue to use any tools they release. Also a huge fan of their email app, HEY.

See more
Kirill Mikhailov

Since now Jira is offering pretty wide free plans, it can compete with asana at small teams. And they have a significant advantage especially if you're working in agile methodology. Confluence is also a big advantage, and also comes with a free plan, so it's a pretty big thing. But we had also talked about asana and used to work with it before a lot, but we chose to go with Jira, and it's pretty good for now.

See more
Samriddhi Sinha
Machine Learning Engineer at Chefling · | 10 upvotes · 101.4K views

Notion's novelty according to me is the fact that everything can be a potential document. Notion's as a product has two very contrasting features. One as a hybrid document editor that combines the goodness of Markdown of Dropbox Paper with a more extensive set of formatting blocks. The second as a task manager and an organizer like. Trello.

Every table on Notion can have multiple views saved for previews with different filters, sorting and table style applied. Also, elements in a table can also be a page making it easier to have a Kanban-style sub-task manager for a particular subtask on a Kanban board for your project.

See more
Ivan Begtin
Director - NGO "Informational Culture" / Ambassador - OKFN Russia at Infoculture · | 5 upvotes · 214.4K views

Both Asana and Trello support Kanban style project tracking. Trello is Kanban-only project management, knowledge management, actually card-management tools. Asana is much more complex, supports different project management approaches, well integrated and helpful for any style/type project.

We choose Asana finally, but still some projects kept in Trello

See more
Abhay Vashishtha

Procezo is an excellent free-for-life task managing tool with several benefits. Its clear, user-friendly interface is perfect for small businesses and startups as well as enterprise-level use. It makes it a seamless transition from any other project management tools. Its simple but effective layout allows new users to quickly adapt to its ever-expanding set of features. Procezo allows users to create boards and provide access to users or teams as required, set priority and precedence of the task and allowing for subtasks and discussions to be created. With unlimited tasks, users, projects and free support, Procezo is quickly making its way into businesses from across the world and the ultimate growth hack tool.

See more

I loved Slack. We used it for discussion. But somehow, it was always difficult to get things done. HeySpace is what replaced Slack and Trello as it combines the functionality of both tools.

So, now we keep on discussing as we did on slack, but once we to a point where we want to do something, we create tasks on a board and distribute them.

See more
Ram Kumar
CTO, Architect at · | 2 upvotes · 167.3K views

trello has a much simpler interface and easy to learn for any team member. asana might have more features and configuration options but do you really need a complex system for developers to manage tasks?

After Microsoft took over trello, it has become more restricted these days but still good for startups.

Keep it simple! Focus on your product, not tools.

See more
Get Advice from developers at your company using StackShare Enterprise. Sign up for StackShare Enterprise.
Learn More
Pros of Asana
Pros of Podio
Pros of Trello
  • 160
    Super fast task creation
  • 150
    Flexible project management
  • 101
    Free up to 15
  • 99
    Followers and commenting on tasks
  • 57
    Integration with external services
  • 25
    Email-based task creation
  • 17
    Plays nice with Google Apps
  • 14
    Clear usage
  • 14
    Plays nice with Harvest Time Tracking
  • 6
    Supports nice keyboard shortcuts
  • 4
    Integration with GitHub
  • 2
    Slack supported
  • 2
    Integration with Instagantt for Gantt Charts
  • 1
    Integration with Alfred
  • 1
    Both Card View & Task View
  • 1
    Easy to use
  • 1
    Friendly API
  • 0
    Slick and fast interface
  • 1
    You can develop diverse and powerful API applications
  • 1
    Experienced Partner/Developer Community
  • 1
    Advance Workflow Automation
  • 1
    Integrate with other applications
  • 715
    Great for collaboration
  • 628
    Easy to use
  • 573
  • 375
  • 347
  • 237
  • 215
  • 169
  • 126
    Fun user interface
  • 83
    Snappy and blazing fast
  • 30
    Simple, intuitive UI that gets out of your way
  • 27
  • 21
    Clean Interface
  • 18
    Easy setup
  • 18
    Card Structure
  • 17
    Drag and drop attachments
  • 11
  • 10
    Markdown commentary on cards
  • 9
  • 9
    Integration with other work collaborative apps
  • 8
    Satisfying User Experience
  • 8
    Cross-Platform Integration
  • 7
    Recognizes GitHub commit links
  • 6
    Easy to learn
  • 5
  • 4
    Better than email
  • 4
    Versatile Team & Project Management
  • 3
    and lots of integrations
  • 3
    Trello’s Developmental Transparency
  • 3
  • 2
  • 2
  • 2
  • 2
    Easy to have an overview of the project status
  • 2
    flexible and fast
  • 2
    Simple and intuitive
  • 1
    Name rolls of the tongue
  • 1
  • 1
    Email integration
  • 1
    Personal organisation
  • 1
  • 1
    Great organizing (of events/tasks)
  • 0
    Easiest way to visually express the scope of projects

Sign up to add or upvote prosMake informed product decisions

Cons of Asana
Cons of Podio
Cons of Trello
  • 0
    Not Cross Platform
    Be the first to leave a con
    • 5
      No concept of velocity or points
    • 4
      Very light native integrations
    • 2
      A little too flexible

    Sign up to add or upvote consMake informed product decisions

    What is Asana?

    Asana is the easiest way for teams to track their work. From tasks and projects to conversations and dashboards, Asana enables teams to move work from start to finish--and get results. Available at and on iOS & Android.

    What is Podio?

    Podio is built to work like you. Pick your apps - from simple project management, to handling sales leads, to tracking job candidates. You’ll find hundreds more for any business process in the free Podio App Market. Organize your apps in unlimited workspaces. Add your team and even clients or contractors to get the job done together.

    What is Trello?

    Trello is a collaboration tool that organizes your projects into boards. In one glance, Trello tells you what's being worked on, who's working on what, and where something is in a process.

    Need advice about which tool to choose?Ask the StackShare community!

    What companies use Asana?
    What companies use Podio?
    What companies use Trello?

    Sign up to get full access to all the companiesMake informed product decisions

    What tools integrate with Asana?
    What tools integrate with Podio?
    What tools integrate with Trello?

    Sign up to get full access to all the tool integrationsMake informed product decisions

    Blog Posts

    Sep 29 2020 at 7:36PM


    PythonSlackG Suite+17
    What are some alternatives to Asana, Podio, and Trello?
    Basecamp is a project management and group collaboration tool. The tool includes features for schedules, tasks, files, and messages.
    Imagine all your team communication in one place, instantly searchable, available wherever you go. That’s Slack. All your messages. All your files. And everything from Twitter, Dropbox, Google Docs, Asana, Trello, GitHub and dozens of other services. All together.
    Jira's secret sauce is the way it simplifies the complexities of software development into manageable units of work. Jira comes out-of-the-box with everything agile teams need to ship value to customers faster.
    Working with Airtable is as fast and easy as editing a spreadsheet. But only Airtable is backed by the power of a full database, giving you rich features far beyond what a spreadsheet can offer.
    daPulse connects everyone in the company around topics, or Pulses. These are rich collaboration spaces where everyone can share files and images
    See all alternatives