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I am managing a medium-sized team (15-20 people) who are geographically dispersed. Our team works in privacy, security, data governance, and compliance, but we DO NOT develop software. So, our choices boil down to Jira, Azure DevOps Boards, and Asana.
We are looking for a tool that:
- Is user-friendly for non-technicians and easy for us to self-administer.
- Permits us to automate common workflows.
- Allows us to classify work across multiple dimensions.
- Permits cross-functional visibility across work teams to identify potential points of collaboration and historical work projects.
- Enables management visibility to see where we may be overtaxed or under-resourced or whether the time is spent on the right priorities.
- Enables engagement/task assignments to people who are not necessarily on our team (i.e., I need someone in HR to do "X") - preferably without their needing to be fully licensed.
- Makes it easier for everyone to understand how their work connects to the broader team's big-picture goals.
- Enables easy integration with other common workplace tools.
Thanks for any guidance you can provide.
This is what I know:
1 - User Friendly is relative to what background you are coming from. I am not familiar with Azure. It sounds like you may be the Project Manager. I have used both Jira and Asana. I think Jira feels and looks more simple. Jira is more Project and software-dev oriented. Asana is more general, not to say it isn't designed to handle a development project. I think your decision is going to come down to: *Who is currently using what? *How is it going to be to get the individual outliers to adopt a new management style? Some will adapt and some will refuse. 2 - I believe they all have a level of automation 3 - I know Asana will let you tag and prioritize. Jira will allow you to prioritize, tag, make teams, and separate the projects by teams if you like. 4 - Again you can create teams and you can control the team visibility to projects. 5 - I know Jira will allow you to create a human resource with a burndown. 6 - Jira can assign tasks, projects, etc. to individual team members. 7 - With Jira comes Confluence. Here you can keep lots of support documentation. They have lots of templates that can be used as well. 8 - Jira does allow a lot of integration. It is designed for Product and Project management of HR and Software. If software devs didn't see a robust integration feature they would be very disappointed.
JIRA is the clear choice for you based on your use case. JIRA has been around for more than 15 years and they defintly are pioneer in this field. JIRA will perfectly match up with your use cases (data governance compliance, etc.). JIRA can be as simple or as complex as you want it to be. You can choose one of the starter templates or build a custom transition with a dedicated workflow for each. If done correctly, even though the first step takes time, it makes life much easier for everyone in the end. I don't work for JIRA just a big fan!
Looking to replace Slack and Jira with something simpler, cost-effective, and easy on the eyes (makes management easier visually).
JIRA is great but not fun to use visually and hard to report with. Not easy just to look at quickly and go, "Okay, I know where we are."
Slack is fantastic for chat/comms but useless when it comes to threads and making to-do lists, and knowing where we are in that list.
I used Monday.com and Asana, but not Quip. I think Monday.com is more visual than Asana. And my recommendation is to check their templates and videos for your industry, they have very good materials that can get you started. And then you can use a bot to keep the track of your daily progress: * Monday.com bot for Slack - you can create tasks directly from Slack, or get notifications. or * Orli.ai for Discord - it is a daily standup bot that integrates with Monday.com, so every morning you can see in Discord the list of your tasks from Monday.com and plan your day, and Orli shares it with the team and keeps everything up to date. So you don't need get distracted by getting on Monday.com and do some other things. And what's cool is that the support team is very helpful and you can ask for the features you need.
If you want to replace those 2 tools which are completely different from the use case, I think I will suggest Asana if you want something cheap and Monday if you want something more visual but a little bit more expensive. I agree with Slack. Slack is to communicate and you can integrate tasks and reminders there from the Project Management Tool but it is not a place to work on the tasks. And Jira is really powerful and complex. I think you will like Asana if you want something easy and Monday if you want something more visual. I didn't use Quip for a long time but I don't think will be an option in this case if you want something simpler, easy and cheaper.
Another option for me is Noton which is easy and simple too because connects very well with documentation.
I hope you found useful this recommendation.
All the best,
We are a small financial planning firm with remote workers. Trying to fix inefficiencies with technology and not people. We need to know where clients are in the pipeline/process (i.e., have we submitted applications and transfer forms, have we entered the costs basis of investments in the system, have we run their financial plans, where are we in the planning process, etc.) If a client calls and we have to research a question, who is handling it.
Karen, you can accomplish that with any of the three tools (I'm currently using all three). It depends on the user experience and the capabilities you're looking for. Here's a high-level rundown:Trello
- stands out for being simple, visually oriented drag-and-drop
- of the three, it's more minimalist but still flexible
- the more advanced features are free & paid add ons from Trello & other developers
- best when you need something quick and simple, and more visual
- great for more robust project management
- you can manage tasks in different views including lists, kanban board similar to trello, and gantt chart
- best when you need more control over the tasks and how your process is set up
- intends to be a replacement for many different tools, including asana & trello
- loaded with features, can do pretty much everything that trello & asana do
- highly customizable but it may take some time go set it up the way you want it
- the myriad of options could get confusing, but they provide a lot of templates (including a CRM template) and support tools to get you going faster
Ultimately you choice comes down to how much detail & control you want over your process (dates, categories, client information etc.) and how you want your team to work with the tool (simple drag & drop vs. structured lists). One idea is to start with Trello since it's the simplest, and migrate to one of the others if you outgrow it.
Hope that helps! If you have any follow-up questions please let us know!
I'm comparing Aha!, Trello and Asana. We are looking for it as a Product Management Team. Jira handles all our development and storyboard etc. This is for Product Management for Roadmaps, Backlogs, future stories, etc. Cost is a factor, as well. Does anyone have a comparison chart of Pros and Cons? Thank you.
I just switched to ClickUp for my development agency - I am the product team, and I relay everything there betwixt designers, devs, and clients.
Clickup = Jira + Confluence but better - more ways to slice and dice your data & documents, make custom views, mind map relationships, and track people's work, plan goals... I even use it to manage project finances and household to-dos.
They have a very comprehensive free tier that never expires, and on top of that they're extremely generous with trials of their paid features, have more-than-fair pricing, and top-notch customer support.
Clickup is easy to use, with lots of features and a great UI. Clickup has an affordable subscription model suitable for single seat personal use if you choose to upgrade for more features. Sometimes the more complex features are a little confusing but there's a lot of documentation and tutorials online to help you. I doubt there's a more sophisticated task/project management solution.
Was by far the most flexible and fully featured project management software. Especially for the price. Overall great and intuitive design. Everything is exactly where you'd expect it to be. It was also the fastest to setup and figure out how to use entirely. The only feature missing is public project boards. 10/10 would recommend!
We chose TickTick after using a bunch of other project management tools that didn't really fit us. As a team, TickTick has made projects enjoyable. We break down projects into very small pieces and take them on one by one and we never miss any detail because of the tool. We have time tracking for each tasks to keep us on time, we share tasks between the team, take notes, and even establish habits throughout the teams so we can get better and better at what we do. We also tend to invite clients in as guests so they can follow along through the process of their project.
I needed a tool that not only kept everything in one place, but was also easy for clients to use. I first started using Notion and fell in love with it. I eventually had problems when clients didn't want to use it or were confused on how it works. When multiple people are in a workspace, things can also get messy when there is no standard formatting set. Basecamp solved those problems for me by providing all the tools I need in one place. It is very intuitive and my clients love using it as well. I am also a fan of their pricing. Although it can be expensive at first if you are a small team, it is well worth it when you scale.
The team at Basecamp make great products and I will continue to use any tools they release. Also a huge fan of their email app, HEY.
Since now Jira is offering pretty wide free plans, it can compete with asana at small teams. And they have a significant advantage especially if you're working in agile methodology. Confluence is also a big advantage, and also comes with a free plan, so it's a pretty big thing. But we had also talked about asana and used to work with it before a lot, but we chose to go with Jira, and it's pretty good for now.
Notion's novelty according to me is the fact that everything can be a potential document. Notion's as a product has two very contrasting features. One as a hybrid document editor that combines the goodness of Markdown of Dropbox Paper with a more extensive set of formatting blocks. The second as a task manager and an organizer like. Trello.
Every table on Notion can have multiple views saved for previews with different filters, sorting and table style applied. Also, elements in a table can also be a page making it easier to have a Kanban-style sub-task manager for a particular subtask on a Kanban board for your project.
Both Asana and Trello support Kanban style project tracking. Trello is Kanban-only project management, knowledge management, actually card-management tools. Asana is much more complex, supports different project management approaches, well integrated and helpful for any style/type project.
We choose Asana finally, but still some projects kept in Trello
Procezo is an excellent free-for-life task managing tool with several benefits. Its clear, user-friendly interface is perfect for small businesses and startups as well as enterprise-level use. It makes it a seamless transition from any other project management tools. Its simple but effective layout allows new users to quickly adapt to its ever-expanding set of features. Procezo allows users to create boards and provide access to users or teams as required, set priority and precedence of the task and allowing for subtasks and discussions to be created. With unlimited tasks, users, projects and free support, Procezo is quickly making its way into businesses from across the world and the ultimate growth hack tool.
I loved Slack. We used it for discussion. But somehow, it was always difficult to get things done. HeySpace is what replaced Slack and Trello as it combines the functionality of both tools.
So, now we keep on discussing as we did on slack, but once we to a point where we want to do something, we create tasks on a board and distribute them.
trello has a much simpler interface and easy to learn for any team member. asana might have more features and configuration options but do you really need a complex system for developers to manage tasks?
After Microsoft took over trello, it has become more restricted these days but still good for startups.
Keep it simple! Focus on your product, not tools.
Pros of Asana
- Super fast task creation160
- Flexible project management149
- Free up to 15101
- Followers and commenting on tasks99
- Integration with external services57
- Email-based task creation25
- Plays nice with Google Apps17
- Clear usage14
- Plays nice with Harvest Time Tracking14
- Supports nice keyboard shortcuts6
- Integration with GitHub4
- Slack supported2
- Integration with Instagantt for Gantt Charts2
- Integration with Alfred1
- Both Card View & Task View1
- Easy to use1
- Friendly API1
- Slick and fast interface0
Pros of Flow
- Great for collaboration6
- Easy to use6
Pros of Trello
- Great for collaboration716
- Easy to use627
- Fun user interface126
- Snappy and blazing fast83
- Simple, intuitive UI that gets out of your way30
- Clean Interface21
- Card Structure18
- Easy setup18
- Drag and drop attachments17
- Markdown commentary on cards10
- Integration with other work collaborative apps9
- Satisfying User Experience8
- Cross-Platform Integration8
- Recognizes GitHub commit links7
- Easy to learn6
- Versatile Team & Project Management4
- Better than email4
- Trello’s Developmental Transparency3
- and lots of integrations3
- Easy to have an overview of the project status2
- flexible and fast2
- Simple and intuitive2
- Kanban style1
- Personal organisation1
- Email integration1
- Great organizing (of events/tasks)1
- Name rolls of the tongue1
- Easiest way to visually express the scope of projects0
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Cons of Asana
- Not Cross Platform0
Cons of Flow
Cons of Trello
- No concept of velocity or points5
- Very light native integrations4
- A little too flexible2
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