Microsoft Access vs Microsoft SQL Server

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Microsoft Access vs Microsoft SQL Server: What are the differences?

Key Differences between Microsoft Access and Microsoft SQL Server

Microsoft Access and Microsoft SQL Server are both database management systems developed by Microsoft Corporation. While they serve the same purpose of managing and storing data, there are several key differences between the two.

  1. Architecture: Microsoft Access is a desktop-based database system, while Microsoft SQL Server is a server-based database system. Access is designed to be used by a single user or a small group of users on a local machine, whereas SQL Server is designed to handle multiple users concurrently on a network.

  2. Scalability: SQL Server is highly scalable and can handle large amounts of data and high user traffic efficiently. On the other hand, Access has limitations in terms of the maximum number of concurrent users and the size of the database it can handle, making it suitable for small to medium-sized applications.

  3. Performance: SQL Server typically outperforms Access in terms of speed and performance. SQL Server utilizes advanced indexing techniques, query optimization, and caching mechanisms to provide faster data retrieval and processing. Access, being a desktop-based system, may be slower when dealing with large datasets and complex queries.

  4. Security: SQL Server offers robust security features, including user authentication, role-based access control, and encrypted data transmission. Access, on the other hand, has more limited security capabilities and relies on user-level security that is tied to the underlying file system.

  5. Administration and Management: SQL Server provides comprehensive administration and management tools, allowing database administrators to have fine-grained control over the database. Access, being a simpler system, does not offer as many advanced management features and is easier to administer.

  6. Integration and Compatibility: SQL Server integrates well with other Microsoft products and technologies, such as .NET Framework, Visual Studio, and Azure cloud services. Access, while providing some integration capabilities, may have limitations when it comes to compatibility with non-Microsoft systems and platforms.

In summary, the key differences between Microsoft Access and Microsoft SQL Server lie in their architecture, scalability, performance, security, administration, and integration capabilities. SQL Server is a more powerful and enterprise-oriented solution, suitable for larger applications, while Access is a simpler and more user-friendly option, ideal for smaller projects or individuals.

Advice on Microsoft Access and Microsoft SQL Server

I am a Microsoft SQL Server programmer who is a bit out of practice. I have been asked to assist on a new project. The overall purpose is to organize a large number of recordings so that they can be searched. I have an enormous music library but my songs are several hours long. I need to include things like time, date and location of the recording. I don't have a problem with the general database design. I have two primary questions:

  1. I need to use either MySQL or PostgreSQL on a Linux based OS. Which would be better for this application?
  2. I have not dealt with a sound based data type before. How do I store that and put it in a table? Thank you.
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Replies (6)

Hi Erin,

Honestly both databases will do the job just fine. I personally prefer Postgres.

Much more important is how you store the audio. While you could technically use a blob type column, it's really not ideal to be storing audio files which are "several hours long" in a database row. Instead consider storing the audio files in an object store (hosted options include backblaze b2 or aws s3) and persisting the key (which references that object) in your database column.

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Aaron Westley
Recommends
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PostgreSQLPostgreSQL

Hi Erin, Chances are you would want to store the files in a blob type. Both MySQL and Postgres support this. Can you explain a little more about your need to store the files in the database? I may be more effective to store the files on a file system or something like S3. To answer your qustion based on what you are descibing I would slighly lean towards PostgreSQL since it tends to be a little better on the data warehousing side.

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Christopher Wray
Web Developer at Soltech LLC · | 3 upvotes · 429.8K views
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DirectusDirectus
at

Hey Erin! I would recommend checking out Directus before you start work on building your own app for them. I just stumbled upon it, and so far extremely happy with the functionalities. If your client is just looking for a simple web app for their own data, then Directus may be a great option. It offers "database mirroring", so that you can connect it to any database and set up functionality around it!

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Julien DeFrance
Principal Software Engineer at Tophatter · | 3 upvotes · 429.4K views
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Amazon AuroraAmazon Aurora

Hi Erin! First of all, you'd probably want to go with a managed service. Don't spin up your own MySQL installation on your own Linux box. If you are on AWS, thet have different offerings for database services. Standard RDS vs. Aurora. Aurora would be my preferred choice given the benefits it offers, storage optimizations it comes with... etc. Such managed services easily allow you to apply new security patches and upgrades, set up backups, replication... etc. Doing this on your own would either be risky, inefficient, or you might just give up. As far as which database to chose, you'll have the choice between Postgresql, MySQL, Maria DB, SQL Server... etc. I personally would recommend MySQL (latest version available), as the official tooling for it (MySQL Workbench) is great, stable, and moreover free. Other database services exist, I'd recommend you also explore Dynamo DB.

Regardless, you'd certainly only keep high-level records, meta data in Database, and the actual files, most-likely in S3, so that you can keep all options open in terms of what you'll do with them.

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Recommends
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PostgreSQLPostgreSQL

Hi Erin,

  • Coming from "Big" DB engines, such as Oracle or MSSQL, go for PostgreSQL. You'll get all the features you need with PostgreSQL.
  • Your case seems to point to a "NoSQL" or Document Database use case. Since you get covered on this with PostgreSQL which achieves excellent performances on JSON based objects, this is a second reason to choose PostgreSQL. MongoDB might be an excellent option as well if you need "sharding" and excellent map-reduce mechanisms for very massive data sets. You really should investigate the NoSQL option for your use case.
  • Starting with AWS Aurora is an excellent advise. since "vendor lock-in" is limited, but I did not check for JSON based object / NoSQL features.
  • If you stick to Linux server, the PostgreSQL or MySQL provided with your distribution are straightforward to install (i.e. apt install postgresql). For PostgreSQL, make sure you're comfortable with the pg_hba.conf, especially for IP restrictions & accesses.

Regards,

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Klaus Nji
Staff Software Engineer at SailPoint Technologies · | 1 upvotes · 429.5K views
Recommends
on
PostgreSQLPostgreSQL

I recommend Postgres as well. Superior performance overall and a more robust architecture.

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Pros of Microsoft Access
Pros of Microsoft SQL Server
    Be the first to leave a pro
    • 139
      Reliable and easy to use
    • 102
      High performance
    • 95
      Great with .net
    • 65
      Works well with .net
    • 56
      Easy to maintain
    • 21
      Azure support
    • 17
      Full Index Support
    • 17
      Always on
    • 10
      Enterprise manager is fantastic
    • 9
      In-Memory OLTP Engine
    • 2
      Easy to setup and configure
    • 2
      Security is forefront
    • 1
      Faster Than Oracle
    • 1
      Decent management tools
    • 1
      Great documentation
    • 1
      Docker Delivery
    • 1
      Columnstore indexes

    Sign up to add or upvote prosMake informed product decisions

    Cons of Microsoft Access
    Cons of Microsoft SQL Server
      Be the first to leave a con
      • 4
        Expensive Licensing
      • 2
        Microsoft

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      What are some alternatives to Microsoft Access and Microsoft SQL Server?
      Oracle
      Oracle Database is an RDBMS. An RDBMS that implements object-oriented features such as user-defined types, inheritance, and polymorphism is called an object-relational database management system (ORDBMS). Oracle Database has extended the relational model to an object-relational model, making it possible to store complex business models in a relational database.
      MySQL
      The MySQL software delivers a very fast, multi-threaded, multi-user, and robust SQL (Structured Query Language) database server. MySQL Server is intended for mission-critical, heavy-load production systems as well as for embedding into mass-deployed software.
      Power BI
      It aims to provide interactive visualizations and business intelligence capabilities with an interface simple enough for end users to create their own reports and dashboards.
      FileMaker
      It is a Platform to create innovative custom apps for your workplace.
      Google Sheets
      Access, create, and edit your spreadsheets wherever you go—from your phone, tablet, or computer.
      See all alternatives