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Confluence

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Confluence vs Smartsheet: What are the differences?

Comparison of Confluence and Smartsheet

Confluence and Smartsheet are two popular software applications commonly used for managing and organizing information and tasks. Although they serve different purposes, they have several key differences.

  1. Collaboration and Document Management: Confluence is primarily designed for collaborative document creation and management. It allows multiple team members to work on the same document simultaneously and provides features like version control and commenting. On the other hand, Smartsheet focuses more on task and project management, allowing users to create and manage tasks, timelines, and dependencies.

  2. Structured vs. Unstructured Data: Confluence is suitable for managing unstructured data, such as meeting notes, brainstorming sessions, and project documentation. It provides freedom in organizing content and allows users to create content in various formats like text, tables, and images. Smartsheet, however, focuses on structured data, making it ideal for creating and managing structured project plans, spreadsheets, budgets, and timelines.

  3. Integration Capabilities: Confluence offers extensive integration capabilities with other Atlassian products like Jira, Trello, and Bitbucket. This allows seamless workflow and enables users to connect their documents with relevant projects and tasks. Smartsheet, on the other hand, provides integrations with a wide range of third-party applications such as Salesforce, Google Drive, and Microsoft Teams, making it easy to connect and streamline data across different platforms.

  4. Workflow Automation: Confluence offers limited workflow automation features, allowing users to create simple approval processes through manual configurations. In contrast, Smartsheet provides advanced automation capabilities, allowing users to automate repetitive tasks, send notifications based on specific triggers, and create complex workflows to streamline project management processes.

  5. Data Visualization: Smartsheet offers powerful data visualization and reporting capabilities, allowing users to create interactive dashboards, charts, and graphs to track project progress and analyze data. Confluence, although it offers basic reporting features, does not provide advanced data visualization options like Smartsheet.

  6. License and Pricing Model: Confluence follows a user-based pricing model, where the cost is determined by the number of users accessing the platform. On the other hand, Smartsheet offers both user-based and enterprise-based pricing models, making it more flexible for different organizational needs.

In summary, Confluence and Smartsheet have significant differences in terms of their primary functionalities, data handling capabilities, collaboration features, integration options, workflow automation, data visualization, and pricing models. Understanding these differences can help businesses choose the most suitable platform based on their specific requirements.

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Pros of Confluence
Pros of Smartsheet
  • 94
    Wiki search power
  • 62
    WYSIWYG editor
  • 43
    Full featured, works well with embedded docs
  • 3
    Expensive licenses
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    Cons of Confluence
    Cons of Smartsheet
    • 3
      Expensive license
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      What is Confluence?

      Capture the knowledge that's too often lost in email inboxes and shared network drives in Confluence instead – where it's easy to find, use, and update.

      What is Smartsheet?

      It is an intuitive online project management tool enabling teams to increase productivity using cloud, collaboration, & mobile technologies. It provides your organization with a powerful work platform that offers exceptional speed to business value

      Need advice about which tool to choose?Ask the StackShare community!

      What companies use Confluence?
      What companies use Smartsheet?
      See which teams inside your own company are using Confluence or Smartsheet.
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      What tools integrate with Confluence?
      What tools integrate with Smartsheet?

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      What are some alternatives to Confluence and Smartsheet?
      GitLab
      GitLab offers git repository management, code reviews, issue tracking, activity feeds and wikis. Enterprises install GitLab on-premise and connect it with LDAP and Active Directory servers for secure authentication and authorization. A single GitLab server can handle more than 25,000 users but it is also possible to create a high availability setup with multiple active servers.
      Jira
      Jira's secret sauce is the way it simplifies the complexities of software development into manageable units of work. Jira comes out-of-the-box with everything agile teams need to ship value to customers faster.
      Microsoft SharePoint
      It empowers teamwork with dynamic and productive team sites for every project team, department, and division. Share and manage content, knowledge, and applications to empower teamwork, quickly find information, and seamlessly collaborate across the organization.
      Basecamp
      Basecamp is a project management and group collaboration tool. The tool includes features for schedules, tasks, files, and messages.
      Slack
      Imagine all your team communication in one place, instantly searchable, available wherever you go. That’s Slack. All your messages. All your files. And everything from Twitter, Dropbox, Google Docs, Asana, Trello, GitHub and dozens of other services. All together.
      See all alternatives